Before your company can be listed as a Verified Shipper on the Super Dispatch network, our compliance team reviews your submitted documentation against the requirements for your shipper type. This article explains what each required document is and shows you examples of what an acceptable document looks like — so you can submit the right thing the first time.
How to Start Shipper Verification
- Log in to your Shipper TMS account and navigate to Settings.
- Under your company profile, click Get Verified Now.
- Complete the company details form and upload the required documents for your shipper type.
Required Documents by Shipper Type
The documents you need to submit depend on how your business is classified. Use the table below to find your shipper type.
| Document | Broker | Dealer | All Other Shippers |
|---|---|---|---|
| W-9 Form | ✓ | ✓ | ✓ |
| USDOT Number | ✓ | — | — |
| Dealer License | — | ✓ | — |
| Bond / Surety Insurance | ✓ | ✓ | — |
| Bond Holder & Agent Info | ✓ | — | — |
W-9 Form
All shippers must submit a completed IRS Form W-9 (Request for Taxpayer Identification Number and Certification). This standard federal tax form confirms your business's legal name, address, and Tax Identification Number (TIN) or Employer Identification Number (EIN).
The form must be signed and include your legal business name, business entity type, and TIN or EIN. You can download a blank W-9 at irs.gov.
USDOT Number
Brokers must provide their USDOT Number issued by the Federal Motor Carrier Safety Administration (FMCSA). This number confirms your brokerage is registered and authorized to arrange transportation of freight.
Submit a screenshot or PDF from the FMCSA SAFER system showing your company name, USDOT number, and operating status — or your official FMCSA operating authority letter. You can look up your record at safer.fmcsa.dot.gov.
Dealer License
Dealers must submit a valid, current dealer license issued by their state's Department of Motor Vehicles or equivalent licensing authority. The license must clearly show your dealership's legal name, license number, license type, and expiration date.
Bond / Surety Insurance
Both brokers and dealers must provide proof of an active bond or surety. The required bond type and acceptable documents differ by shipper type — see below for examples of what to submit.
Brokers — BMC-84 Freight Broker Surety Bond
Brokers are required to maintain a $75,000 BMC-84 Freight Broker Surety Bond on file with the FMCSA. You can submit proof of this bond in any of the following forms:
Option 1 — The BMC-84 form itself. This is the official FMCSA form completed and filed by your surety company. It shows the bond amount ($75,000), your company name as principal, the surety company name, the effective date, and the state under which the surety is organized.
Option 2 — FMCSA Insurance Filing Acceptance Report. This is a report generated by the FMCSA confirming your BMC-84 bond was received and accepted. Look for your MC docket number, form type listed as BMC-84/SURETY, a policy number, effective date, and an ACCEPTED action status. The report also shows your legal company name and address as they appear in the FMCSA Licensing & Insurance database.
Option 3 — Surety company confirmation letter. A letter from your surety provider confirming the bond is currently active. The letter must include your broker name, bond number, bond effective date, bond expiration date, the $75,000 bond amount, and the name of the surety carrier. Letters from any licensed surety company (such as Jet Surety, Allegheny Casualty, etc.) are acceptable as long as they contain all of these details.
Dealers — State Vehicle Dealer Bond
Dealers must submit a surety bond issued by their state DMV or motor vehicle licensing authority. The bond must show your dealership's legal name, the bond amount required by your state, the surety company name, the license type (such as Dealer/Rebuilder/Lessor), and the effective date.
Bond Holder & Agent Information
Brokers must also provide the name and contact information for the bond holder (your surety company) and the agent who manages your bond. This information is typically included in the surety company confirmation letter (Option 3 above). If you need to locate it separately, contact your surety provider directly.
Business Phone Number Verification
All shippers must verify their business phone number as part of the verification process. You will receive an automated call or text to the number on file — follow the prompts to confirm the number belongs to your business.
Final Approval
Once all required documents are submitted, Super Dispatch's compliance team will review your application. Review typically takes 1–3 business days. You will receive an email notification when your account has been approved as a Verified Shipper.
If you have questions about your verification status or need help with a specific document, contact the compliance team at compliance@superdispatch.com.
Next Steps
Learn more about using Super Dispatch as a shipper: