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How To Build and Manage Vehicle Loads In Carrier TMS

Table of Contents

    Introduction

    The Vehicles tab in Carrier TMS is where you manage OEM vehicles. You can filter VINs, bundle them into loads, assign loads to drivers, and track loads from assignment through delivery. Search works across both the Vehicles and Loads tabs.

    How to Build a Load

    Step 1: Filter Your VINs

    • Click Vehicles in the left-hand menu.
    Carrier TMS left-hand menu with Vehicles highlighted, next to the Vehicles list of released VINs
    • Click Filters to narrow the list by Customer, Origin City, and Destination City, or use the Status dropdown.
    Vehicles tab in Carrier TMS with the Filters menu open showing Customer, Origin City, and Destination City dropdowns next to the Status filter
    Important: VINs can only be bundled into one load if they have the same customer (OEM), origin city, and destination city.

    Step 2: Select Your VINs

    • Check the box next to each VIN you want to include in the load.
    • Keep Bundle if customer & route match checked to group matching VINs automatically.
    Vehicles tab in Carrier TMS with several released VINs selected, the Bundle if customer and route match checkbox checked, and the Build Loads button

    Step 3: Build the Load

    • Click Build Loads.
    • In the Confirm Build Loads panel, review the total vehicles, total loads, and load details, then click Build Loads.
    • A confirmation message shows how many vehicles were bundled. The VINs move from the Vehicles tab to the Loads tab.
    Confirm Build Loads panel in Carrier TMS showing 4 total vehicles and 1 total load, the bundle checkbox, Load 1 origin and destination, and a Build Loads button

    How to Assign a Load to a Driver

    You can assign a driver right after you build the load, or later from the Loads tab.

    Option 1: Assign Right After Building the Load

    1. After you build the load, click Assign Driver in the confirmation message at the bottom of the Vehicles tab.
    2. Select the driver in the Assign to Driver panel.
    Vehicles tab in Carrier TMS with an arrow pointing to the 4 vehicles bundled to a load confirmation and its Assign Driver button

    Option 2: Assign From the Loads Tab

    1. On the Loads tab, find the load under Unassigned and click Assign.
    2. Search for the driver in the Assign to Driver panel and select them.
    Carrier TMS Loads tab on the Unassigned filter with an arrow pointing to the Assign button on an EDI load
    Assign to Driver panel in Carrier TMS with a driver search field, an Invite Driver button, and a driver listed below

    Once assigned, the load stays with that driver until it's completed or, if eligible, unassigned.

    What Are ASN Loads?

    ASN (Advanced Shipping Notice) loads are vehicles that have been assigned but not yet released. They help you track vehicles that are scheduled but not yet active in shipping.

    Searching Vehicles and Loads

    Use the search bar at the top of the Vehicles or Loads tab to find a vehicle or load by VIN, load number, or other details.

    Delivered Loads

    Delivered loads stay on the Loads tab under Delivered for tracking and reporting. Use filters or Carrier TMS reports to review delivered load activity.

    Changing or Rebuilding Loads

    Unassign a Load (Before Pickup)

    You can unassign a load and move its VINs back to the Vehicles tab as long as it hasn't been picked up.

    1. On the Loads tab, click the three-dot (⋯) menu on the load.
    2. Select Unassign. The VINs return to the Vehicles tab.
    Assigned EDI load in Carrier TMS with the three-dot menu open and Unassign highlighted at the top of the list
    Important: Once a load is picked up, you can't unassign it or move it back to the Vehicles tab.

    Delete a Load

    Delete a load when you need to remove it completely, usually so you can rebuild it.

    1. On the Loads tab, click the three-dot (⋯) menu on the load.
    2. Select Delete and confirm.

    If the load wasn't delivered, its VINs return to the Vehicles tab.

    Assigned EDI load in Carrier TMS with the three-dot menu open and an arrow pointing to Delete at the bottom of the list

    Canceled Loads

    Canceled vehicles aren't removed automatically, so you keep a record for tracking and reporting. To find them, set the Status filter on the Vehicles tab to Canceled. You can delete them from there if needed.

    Vehicles tab in Carrier TMS with the Status filter set to Canceled, showing four canceled vehicles

    Best Practices

    Best practice Why it helps
    Filter VINs before you bundle Makes sure each load meets the customer and route requirements.
    Assign a driver right away when you can Keeps loads from sitting and prevents delays.
    Unassign instead of deleting when you make changes Keeps your workflow cleaner and saves rebuild time.

    Vehicles come into the Vehicles tab through your EDI connection. Learn how EDI integration works in Super Dispatch.