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Accounts Payable Report In Carrier TMS

Table of Contents

    Introduction

    Tracking fees and payments can be hard when you're managing a high volume of loads. The Accounts Payable report in Carrier TMS shows all broker fees and other outstanding payments in one list, so you can see who you owe and how much.

    What Is Accounts Payable?

    The Accounts Payable report pulls together all outstanding fees from orders in the Paid section into a single report. This makes it easy to track fees you owe to brokers, shippers, or other parties without searching through individual orders.

    You'll find it in the Reports menu, along with Accounts Receivable, Company Revenue, Driver Pay Report, and Custom Report.

    How to Use the Accounts Payable Report

    Step 1: Open the Reports Menu

    • Log in to Carrier TMS.
    • Click Reports at the bottom of the left-hand navigation.
    Carrier TMS Loads page with an arrow pointing to the Reports icon at the bottom of the left-hand navigation
    • Select Accounts Payable from the list of reports.
    Reports menu in Carrier TMS listing Accounts Receivable, Company Revenue, Accounts Payable, Driver Pay Report, and Custom Report, with Accounts Payable highlighted

    Step 2: Adjust the Date Range

    • By default, the date range starts at the oldest paid order date that includes a fee.
    • To change it, click the calendar icon in the Choose Period field and select a new start and end date.
    Accounts Payable report with the Choose Period calendar open, showing two months to select a date range

    Step 3: Review the Accounts Payable List

    The report shows a breakdown of outstanding payments with these columns:

    • Company Name – The business or broker you owe money to.
    • Load Count – The number of loads with a fee owed to that company.
    • Amount – The total balance you owe to that company.
    • Total – The total amount owed across all companies for the selected date range.
    Accounts Payable report with the Company Name, Load Count, and Amount columns and the Total panel highlighted

    Step 4: Archive Orders Once Payment Is Made

    • After you pay a fee, archive the order to remove it from the Accounts Payable report.
    • Archiving paid orders keeps your list of outstanding payments accurate and up to date.

    Why Use Accounts Payable?

    • Saves Time – All your fees are in one place instead of spread across orders.
    • Clear Financial Overview – Easily track and manage outstanding payments.
    • Better Organization – Keep your records clean by archiving paid orders.

    Next Steps

    Now that you know what you owe, see what you're owed. Learn how to track unpaid invoices with the Accounts Receivable report.