Introduction
You can add load-related expenses like fuel or towing directly from inside a load in the Driver App. This guide walks you through how to do it, including how to upload receipts, add the expense to the invoice, and what to expect when Fleet Drive Mode is enabled.
Step-by-Step: Add an Expense
Below are the steps to find and add expenses from any load.
Step 1: Open the Driver App
- Launch the Driver App on your mobile device.
- Make sure you're logged in to the correct driver account.
Step 2: Go to the Loads Tab
- Tap the Loads tab at the bottom of the screen.
- Choose a load from one of the following sections: New, Picked Up, or Delivered.
Step 3: Open the Load
- Find the load you want to add an expense to.
- Tap on the load to view the details.
Step 4: Scroll to the Bottom and Tap "Add Expense"
- Scroll to the very bottom of the load details page or invoice screen.
- Tap the Add Expense button.
Step 5: Fill Out the Expense Details
- Select the expense type: Fuel, Towing, Pulling Fee, Storage, or Other.
- Enter the amount of the expense.
- Choose the date the expense occurred.
- Upload a photo of the receipt (recommended).
Step 6: Choose Whether to Include on the Invoice
- If you'd like this expense to appear on the invoice sent to the shipper, toggle the Include on Invoice option before saving.
Important: If you don't enable this toggle, the expense will be saved for your records but will not appear on the shipper's invoice.
Step 7: Tap the Invoice Button at the Top
- At the top of the load screen, tap Invoice to access invoicing options.
Note: If you don't see the Invoice button, your dispatcher may have Fleet Drive Mode enabled in Carrier TMS, which limits driver access to invoicing and document features. Learn more about Fleet Drive Mode.
Example: Invoice With an Expense
If you've chosen to include the expense on the invoice, it will appear as a dedicated expense line on the final invoice.