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Welcome to Super Dispatch Help Center

How to Add Expenses In the Driver App

Table of Contents

    Introduction

    You can add load-related expenses like fuel or towing directly from inside a load in the Driver App. This guide walks you through how to do it, including how to upload receipts, add the expense to the invoice, and what to expect when Fleet Drive Mode is enabled.

    Step-by-Step: Add an Expense

    Below are the steps to find and add expenses from any load.

    Step 1: Open the Driver App

    • Launch the Driver App on your mobile device.
    • Make sure you're logged in to the correct driver account.

    Step 2: Go to the Loads Tab

    • Tap the Loads tab at the bottom of the screen.
    • Choose a load from one of the following sections: New, Picked Up, or Delivered.

    Step 3: Open the Load

    • Find the load you want to add an expense to.
    • Tap on the load to view the details.
    Driver App load details screen showing a load with pickup and delivery information

    Step 4: Scroll to the Bottom and Tap "Add Expense"

    • Scroll to the very bottom of the load details page or invoice screen.
    • Tap the Add Expense button.
    Driver App load details screen scrolled to the bottom showing the Add Expense button

    Step 5: Fill Out the Expense Details

    • Select the expense type: Fuel, Towing, Pulling Fee, Storage, or Other.
    • Enter the amount of the expense.
    • Choose the date the expense occurred.
    • Upload a photo of the receipt (recommended).
    Driver App Add Expense form showing fields for expense type, amount, date, and a receipt photo upload option

    Step 6: Choose Whether to Include on the Invoice

    • If you'd like this expense to appear on the invoice sent to the shipper, toggle the Include on Invoice option before saving.
    Driver App expense form showing the Include on Invoice toggle option
    Important: If you don't enable this toggle, the expense will be saved for your records but will not appear on the shipper's invoice.

    Step 7: Tap the Invoice Button at the Top

    • At the top of the load screen, tap Invoice to access invoicing options.
    Driver App load details screen showing the Invoice button at the top of the screen
    Note: If you don't see the Invoice button, your dispatcher may have Fleet Drive Mode enabled in Carrier TMS, which limits driver access to invoicing and document features. Learn more about Fleet Drive Mode.

    Example: Invoice With an Expense

    If you've chosen to include the expense on the invoice, it will appear as a dedicated expense line on the final invoice.

    Driver App invoice view showing an expense line item added below the base load payment amount