How To Build and Manage Vehicle Loads In Carrier TMS

Introduction

The Vehicles tab in Carrier TMS is where you manage OEM vehicles. You can filter VINs, bundle them into loads, assign loads to drivers, and track loads from assignment through delivery. Search works across both the Vehicles and Loads tabs.

How to Build a Load

Step 1: Filter Your VINs

• Click Vehicles in the left-hand menu.

• Click Filters to narrow the list by Customer, Origin City, and Destination City, or use the Status dropdown.

Step 2: Select Your VINs

• Check the box next to each VIN you want to include in the load.
• Keep Bundle if customer & route match checked to group matching VINs automatically.

Step 3: Build the Load

• Click Build Loads.
• In the Confirm Build Loads panel, review the total vehicles, total loads, and load details, then click Build Loads.
• A confirmation message shows how many vehicles were bundled. The VINs move from the Vehicles tab to the Loads tab.

How to Assign a Load to a Driver

You can assign a driver right after you build the load, or later from the Loads tab.

Option 1: Assign Right After Building the Load

1. After you build the load, click Assign Driver in the confirmation message at the bottom of the Vehicles tab.
2. In the Assign to Driver panel, click one of the Suggested Drivers at the top, or choose a driver from All Drivers.

Option 2: Assign From the Loads Tab

1. On the Loads tab, find the load under Unassigned and click Assign.
2. In the Assign to Driver panel, click a suggested driver, or search for the driver and select them. Suggested drivers are hidden while you search. Learn more in How To Assign & Reassign A Load To A Driver.

Once assigned, the load stays with that driver until it's completed or, if eligible, unassigned.

What Are ASN Loads?

ASN (Advanced Shipping Notice) loads are vehicles that have been assigned but not yet released. They help you track vehicles that are scheduled but not yet active in shipping.

Searching Vehicles and Loads

Use the search bar at the top of the Vehicles or Loads tab to find a vehicle or load by VIN, load number, or other details.

Delivered Loads

Delivered loads stay on the Loads tab under Delivered for tracking and reporting. Use filters or Carrier TMS reports to review delivered load activity.

Changing or Rebuilding Loads

Unassign a Load (Before Pickup)

You can unassign a load and move its VINs back to the Vehicles tab as long as it hasn't been picked up.

1. On the Loads tab, click the three-dot (⋯) menu on the load.
2. Select Unassign. The VINs return to the Vehicles tab.

Delete a Load

Delete a load when you need to remove it completely, usually so you can rebuild it.

1. On the Loads tab, click the three-dot (⋯) menu on the load.
2. Select Delete and confirm.

If the load wasn't delivered, its VINs return to the Vehicles tab.

Canceled Loads

Canceled vehicles aren't removed automatically, so you keep a record for tracking and reporting. To find them, set the Status filter on the Vehicles tab to Canceled. You can delete them from there if needed.

Best Practices

Next Steps

Vehicles come into the Vehicles tab through your EDI connection. Learn how EDI integration works in Super Dispatch.