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Create & Calculate Driver Pay Reports

Sam
Updated

Introduction

The Driver Pay Report in Carrier TMS lets dispatchers and accountants see payroll details for company drivers in one place. For any time period you choose, it shows each driver's pay rate, revenue, and the driver fee you owe them.

How to Open the Driver Pay Report

Step 1: Open the Reports Menu

  • Log in to Carrier TMS.
  • Click Reports in the left-hand navigation.
Carrier TMS left-hand navigation with an arrow pointing to the Reports icon

Step 2: Select Driver Pay Report

  • Select Driver Pay Report from the list of reports.
Reports menu with Driver Pay Report highlighted, showing the report with Name, Pay Rate, Revenue, and Driver Fee columns for each driver

Understanding the Driver Pay Report

The report shows these columns for each driver:

Name

The driver's name.

Pay Rate

The driver's pay rate as a percentage. You can edit it right in the report, and changes save automatically.

Revenue

The total revenue from the driver's completed deliveries in the selected period, minus broker fees.

Formula: Revenue = Total Load Price − Total Broker Fees
Example: A driver delivers 5 orders at $200 each, and 2 of those orders have a $40 broker fee. Revenue = (5 × $200) − (2 × $40) = $920

Driver Fee

The total amount owed to the driver, based on their pay rate and revenue.

Formula: Driver Fee = (Revenue ÷ 100) × Pay Rate
Example: A driver has a 30% pay rate and $1,000 in revenue. Driver Fee = ($1,000 ÷ 100) × 30 = $300

How Delivery Dates Affect the Report

The report period is based on the date the load was actually marked as delivered, not the delivery date field on the load. If a shipper changes the delivery date later, the change won't affect the Driver Pay Report.

Adjusting the Report View

  • Choose Period: Click the calendar icon and select a start and end date to see pay for a specific period.
  • Drivers: Filter which drivers appear. By default, the report shows both active and deactivated drivers.
  • Pay Rate: Update an individual driver's pay rate directly in the table.
Driver Pay Report with the Choose Period calendar open and the Drivers filter set to Active & Deactivated
Important: Archived orders are not included in the Driver Pay Report.

How to Deduct Expenses From Driver Pay

You can deduct expenses, such as fuel taxes, pulling fees, or storage fees, from a driver's pay so drivers aren't paid on amounts that cover operating costs.

Step 1: Open the Load

  • Click any load to open its details.

Step 2: Add the Expense

  • In the Expenses section, click + Add.
  • Enter the expense Type, Cost, and Date. You can also attach a Receipt File (less than 20 MB).
  • Check Show on Invoice if the expense should appear on the customer invoice.
  • Check Deduct from Driver Pay to subtract the expense from the driver's earnings.
Load details in Carrier TMS with the Expenses section highlighted, showing Type, Cost, Date, and Receipt File fields and Show on Invoice and Deduct from Driver Pay checkboxes

Next Steps

Need more detail on adding fees and costs to a load? Learn everything you can do with expenses in Carrier TMS.

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