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How to Add Expenses In Carrier TMS

Table of Contents

    Introduction

    In Carrier TMS, you can add expenses such as fuel, towing, or storage fees to a load. You can show an expense on the invoice so you bill for it accurately, or deduct it from driver pay.

    How to Add an Expense in Carrier TMS

    Step 1: Go to Loads

    • Log in to Carrier TMS.
    • Select Loads in the left-hand menu.

    Step 2: Open the Load

    • Find the load you want to add an expense to and click its Load ID to open the load details.
    Carrier TMS Loads page with the Load ID of a load highlighted in the list

    Step 3: Click Add Expenses

    • Scroll down the load details page and click + Add Expenses, below the vehicle list.
    Carrier TMS load details page with the Add Expenses button highlighted below the vehicle list and Add Driver Instructions

    Step 4: Fill Out the Expense Details

    In the Add Expense panel on the right, enter:

    • Type: The expense category, such as Fuel, Storage, or Towing.
    • Price: The cost of the expense.
    • Receipt Date: The date on the receipt.
    • Receipt file: Click Change Receipt File, or drag and drop a file, to upload a copy of the receipt as a PDF or image.

    Then choose how the expense is used:

    • Check Show expense on invoice to add the expense to the invoice.
    • Check Deduct from driver pay to subtract the expense from the driver's pay.
    Add Expense panel in Carrier TMS with Type set to Fuel, Price 200, a receipt date, an uploaded receipt file, Show expense on invoice checked, Deduct from driver pay unchecked, and a Save button

    Step 5: Save the Expense

    • Click Save.
    • The expense appears in the Expenses section of the load with its type, cost, date, receipt, and whether it shows on the invoice or is deducted from driver pay.
    Expenses section of a Carrier TMS load listing a $200 fuel expense with its date and receipt, Show On Invoice set to Yes, and Deduct From Driver Pay set to No

    Step 6: Send the Invoice

    • After the load is delivered, click the three-dot (⋯) menu in the upper-right corner of the load.
    • Select Send Invoice. Any expense marked Show expense on invoice is added to the invoice automatically.
    Carrier TMS load three-dot menu open next to Edit Load, with Send Invoice highlighted
    Example: In this invoice, a $200 fuel expense was added to the load. It appears as its own line under Description and is included in the total due.
    Sample Carrier TMS invoice with a Fuel line item of $200.00 highlighted below the vehicle line, for a total due of $250.00

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    Next Steps

    Ready to bill for the load? Learn how to send invoices from Carrier TMS.